Associated Grocers

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Accounts Payable Clerk

at Associated Grocers

Posted: 9/10/2019
Job Status: Full Time
Job Reference #: 68dfff74-8b34-4101-b5b1-705180c7a4c0

Job Description


Match receivers to invoices and reconcile for all vendors and suppliers.  Match miscellaneous payable checks to supporting documentation.  Communicate with buyers, vendors, and receiving department as needed.  Perform daily task in department to ensure timely payment of invoices. 

Essential Duties and Responsibilities include the following. Other duties may be assigned.

  1. Match receiving documentation to extended receivers 
  2. Match invoices to receivers and file 
  3.  Enter invoices, as necessary, into Prompt
  4.  Reconcile out of balance invoices to purchase orders in Prompt and approve for payment.
  5.  Review invoices for proper coding of allowance and charges to correct GL accounts
  6.  Determine if out of balance invoicing problems are related to quantity, allowances, or charges
  7. Determine if out of balance invoices are related to vendor EDI set-up or coding
  8. Compare invoice information to purchase order information and determine if correct vendor number has been used.
  9.  Communicate invoicing problems such as deductions, allowances, terms and 999 numbers to buyers for resolution with vendors.
  10. Audit vendor terms for timely payment
  11. Exercise discretion in deciding when to request cycle counts of the IC Team regarding receiving discrepancies
  12. Supply backup documentation for vendors and IC Team as requested
  13. Contact vendors, if necessary, to resolve invoice discrepancies
  14. Sort and maintain authorized invoices according to payment date
  15. Process daily interface from Prompt into Lawson
  16. Check daily interface for balancing discrepancies and correct any errors
  17. Process daily check run in Lawson
  18. Match payments with backup documentation and audit for correctness
  19. Review, verify and maintain a spreadsheet of vendor “remit to” information
  20. Process damaged goods invoices each period
  21. Process daily billbacks and route copies to vendors as requested
  22. Scan documents into Laserfiche as needed
  23. Utilize Laserfiche when researching problems for vendors, buyers and the IC Team
  24. Assist the Expense Payables Clerk by keying invoices into Lawson
  25. Research open credits as requested by the A/P Supervisor
  26. Research freight bills and route to Category Specialist
  27. Maintain vendor book noting “special” handling of allowances and/or charges
  28. Print daily EDI invoices and check off in mainframe
  29. Cross train on all desk in the A/P department
  30. Perform related task as required.

Education and/or Experience                   

Associate’s degree (A.A.) or equivalent from two-year college or technical school; or six months to one year related experience and/or training; or equivalent combination of education and experience.

Other Skills and Abilities

  1. 10-key by touch skills
  2. Computer keyboard entry skills
  3. Knowledge of bookkeeping/accounting principles
  4. Good interpersonal skills
  5. Strong organizational skills and detail oriented
  6. Ability to handle multiple tasks